International AI Awards
International AI Awards
Terms & Conditions
By submitting an entry to the International AI Awards, participants confirm that they have read, understood, and agreed to the following Terms & Conditions.
“International AI Awards”, “we”, “us”, or “our” refers to Sofoly Cultural Limited, a company incorporated in Hong Kong, with its registered address at 15/F, Office Tower Two, Grand Plaza, 625 Nathan Road, Mong Kok, Hong Kong (Company Number: 76195124).
1. Eligibility
The International AI Awards is open to individuals, teams, companies, institutions, and organizations worldwide.
There are no restrictions on nationality, age, professional background, or level of experience, unless otherwise stated for specific categories.
2. Submission Requirements
All submissions must be completed through the official submission platform within the announced submission period.
Participants are responsible for ensuring that all submitted materials are accurate, complete, and final at the time of submission.
Once submitted, entries cannot be modified or withdrawn, except at the sole discretion of the organizer.
3. Originality & Intellectual Property
Participants confirm that the submitted work is original or that they hold all necessary rights, licenses, or permissions to use and submit the work.
The International AI Awards does not claim ownership of submitted works.
Participants retain full intellectual property rights to their submissions.
4. Use of Submitted Materials
By submitting an entry, participants grant the International AI Awards the non-exclusive, royalty-free right to use submitted materials (including but not limited to images, videos, descriptions, and titles) for purposes related to:
Award evaluation
Results announcement
Promotional, marketing, exhibition, publication, and archival use
This includes use on the official website, social media platforms, press releases, and related promotional materials.
5. Judging & Evaluation
All submissions will be evaluated by the appointed jury or review panel based on the criteria relevant to each category.
The judging process is independent and confidential.
The decisions of the jury and the organizer are final and binding, and no correspondence or appeals will be entered into.
6. Awards & Results
Awards include e-certificates, digital badges, titles of recognition, depending on the category and award level.
The International AI Awards reserves the right not to grant an award in any category if submissions do not meet the required standards.
The International AI Awards do not offer cash prizes.
7. Disqualification
The organizer reserves the right to disqualify any submission if it is found to:
Violate these Terms & Conditions
Infringe upon third-party intellectual property rights
Contain false, misleading, or fraudulent information
Breach applicable laws, regulations, or ethical standards
No refunds will be provided in cases of disqualification.
8. Limitation of Liability
The International AI Awards and its organizers shall not be held liable for:
Technical issues, submission errors, or data loss beyond reasonable control
Any direct or indirect loss arising from participation in the awards
Participation is at the participant’s own risk.
9. Amendments
The International AI Awards reserves the right to amend, update, or revise these Terms & Conditions at any time without prior notice.
Any changes will be effective immediately upon publication on the official website.
10. Governing Language
In the event of any discrepancy or interpretation issues, the English version of these Terms & Conditions shall prevail.
Privacy Policy
The International AI Awards is committed to protecting the privacy and personal data of all users, participants, and visitors.
This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong (“PDPO”).
By accessing our website or submitting information to the International AI Awards, you agree to the practices described in this Privacy Policy.
1. Personal Data We Collect
We may collect personal data including, but not limited to:
Name, email address, and contact information
Organization, institution, or company details
Submission materials, project descriptions, and related content
Payment and billing information (processed via secure third-party payment providers)
Technical data such as IP address, browser type, and access time for security and analytics purposes
2. Purpose of Data Collection
Personal data is collected and used solely for purposes related to:
Award submissions, administration, and communication
Evaluation, judging, and result announcement
Issuing certificates, awards, and official recognitions
Website operation, security, and performance improvement
Marketing, publicity, and promotional activities related to the International AI Awards
We do not sell, rent, or trade personal data to third parties.
3. Data Retention
Personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws and regulations.
When personal data is no longer required, it will be securely deleted or anonymized.
4. Data Disclosure & Third Parties
We may share personal data only with:
Jury members and evaluation panels (limited to evaluation-related information)
Service providers assisting with website hosting, payment processing, certificate issuance, or technical support
All third-party service providers are required to comply with applicable data protection standards and confidentiality obligations.
5. Data Security
We implement reasonable technical and organizational measures to safeguard personal data against unauthorized access, disclosure, alteration, or loss.
However, no method of transmission over the internet or electronic storage is completely secure, and absolute security cannot be guaranteed.
6. Rights of Data Subjects
In accordance with the PDPO, individuals have the right to:
Request access to their personal data
Request correction of inaccurate or incomplete personal data
Withdraw consent for the use of personal data, subject to legal or operational requirements
Requests may be submitted via the official contact channels of the International AI Awards.
7. Cookies & Tracking
Our website may use cookies or similar technologies to enhance user experience and analyze website traffic.
Users may disable cookies through their browser settings; however, certain website functions may be affected.
8. Cross-Border Data Transfer
Personal data may be stored or processed outside Hong Kong where necessary for operational purposes.
In such cases, we will take reasonable steps to ensure that data is protected to standards comparable to those under Hong Kong law.
9. Changes to This Privacy Policy
The International AI Awards reserves the right to update or revise this Privacy Policy at any time.
Any changes will become effective immediately upon publication on the official website.
10. Governing Law
This Privacy Policy shall be governed by and construed in accordance with the laws of the Hong Kong Special Administrative Region.